FIELD TRIP REQUEST -The Little Towns

FIELD TRIP REQUEST

This form must be signed, dated, and submitted before The Little Towns Museum (TLT) can confirm a field trip and take payment. All field trip deposits must be paid for in advance at the time of booking. Upon receiving this form, a TLT team member will contact you to confirm your visit!

Name of School or Organization

Name of Coordinator

Phone Number

Address

I want to subscribe to the mailing list.

GROUP DETAILS

Your group is any persons associated with your school or organization. This includes but is not limited to children, instructors, chaperones, parents, families, and caregivers.

Number of children attending. (Rough estimate)

Age range of children.

On what date(s) are you interested in visiting the museum?

What is your preferred timeframe? ( Visits are typically 2-hours)

9:30 - 11:30

10:00 - 12:00

12:00 - 2:00

1:00 - 3:00

Anything special we should know?

Reservation Terms and Conditions:

1) FIELD TRIPS are 2-hour visits for groups of 20 or more children available Monday – Friday. All group visits are limited to your scheduled two hours with an additional half-hour available to reserve for lunch-time with no exceptions to this time limit.

2) Group visit dates are subject to the daily visitor's capacity. Booking is based on a first-come-first-serve basis; however, you may call us to check on the date of availability before submitting the booking form.

3) Reservations are processed upon receipt of the complete booking form.

4) A minimum of 20 students is required to obtain the group rate. All groups larger than 20 children will follow the large group visit plan to alleviate crowding. Small groups will visit the exhibits on a staggered schedule. 1 Adult (18+ years old) Chaperone is required for every five children.

5) Minimum deposit of a non-refundable $200 dollars is required upon booking your group visit. The Little Towns only accepts one form of payment for the entire group (check/direct transfer or credit card). Individual payments will not be counted as part of the group and are subject to the standard admission fee.

6) Full payment is required 7 days before the date of the group visit. Failure to do so will result in the cancellation of your reservation. If you decide to cancel, you may email your cancellation notice to play@thelittletowns.com or fax it to 202.330.5619. Payment is fully refundable if canceled 14 days before the scheduled trip. Field trips canceled between 14 days and 24 hours before the scheduled date will incur a minimum $150 cancelation fee. Chaperones that do not call 24 hours before the field trip to cancel or fail to show up for the scheduled field trip will forfeit 100% of their payment.

7) Any changes to the reservation are only permitted within the time frame before full payment is made and are subject to availability. If your numbers change after your reservation is confirmed, please call 301.281.9100 or email play@thelittletowns.com no later than one week before your visit. Non-confirmed guests exceeding the reservation amount will be charged the regular admission fee.

8) School chaperones must actively supervise, keeping eyes and ears on all children for the duration of the visit.

9) Groups are advised to wear school, sports, club, or association uniforms for easy identification.

10) The safety of every student is the affiliated teachers, coordinator, and/or organizers' responsibility. The management of The Little Towns Children's Museum and its employees will not be held responsible or liable for any loss, claims, damages, accidents, and any injuries to any member of the group and/or any personal property.

11) Lunch, pre-ordered box, or pizza lunch is available for an additional fee. Advance reservations are required. Lunch areas are for 30 children and typically add 30 minutes to your field trip. School/group officials in charge of the group are solely responsible for the distribution of group meals.

COMMITMENT STATEMENT I have read and fully understand all The Little Towns Children's Museum group guidelines and agree to ensure all the chaperones have a copy of and understand these guidelines.

Your Signature